Basic tasks in Publisher 2013

Microsoft Publisher 2013 lets you create visually rich, professional-looking publications without investing lots of money and time in a complicated desktop publishing application.

You can make things as simple as greeting cards and labels, or as complex as yearbooks, catalogs, and professional email newsletters.

Create a publication

All publications begin with a template, even if it’s a blank template. The trick is to find a template that looks like the vision you have for your final publication. Publisher 2013 comes with built-in templates and access to templates on


1.  Click File > New, and do one of the following:

2.  Choose one of the Featured templates, and click Create.

3.  To use one of the templates installed in Publisher, choose Built-in, scroll to click the category you want, choose a template, and click Create.

4.  To find a template on, use the Search for online templates box to find what you need. Enter “newsletter,” for example, scroll to a template you like, and click Create.

Save your publication

Save your publication the first time by following these steps.

1.  Click File > Save As.

2.  In Save As, choose where you want to save your publication.


OneDrive is a free Microsoft service that provides password-protected online file storage.

Other Web Locations includes web sites that you’ve used recently to save or open files, and a Browse button to save your publication to any web site you have access to.

Computer includes any folder on your computer.

Add a Placelets you add an online location to save your publication.

Enter the name for your publication, and click Save.

After you’ve saved your publication once, you can simply click File > Save each time you want to save.

If you want to change the file name or location of your publication, click File > Save As, and save the publication as if you were saving for the first time.

Add pictures to your publication

1.  Click Home > Pictures.

Under Insert Pictures, find a picture in a folder on your computer, search the clip art gallery, or search the web.

If you choose several pictures at once, they’re all dropped into the scratch area. From there you can drag pictures to the pages to your publication.

Add text to your publication

Add text to your publication by inserting a text box first. Most templates contain text boxes you can fill in, but you can also add your own text boxes.

First: Add a text box

  1. Click Home > Draw Text Box, and drag the cross shaped cursor to draw a box where you want text.


1.  Type text in the text box.

If the text you type is too long for the text box, you can make the text box bigger, or link it to another text box.

Second: Link the text boxes

You can link text boxes so that text flows from one box to the other.

1.  When a text box has too much text, a little box with ellipses appears in the lower right of the text box.


1.  Create a new text box.

2.  Click the overflow indicator and your cursor becomes a pitcher.

3.  Move to the new text box and click.

The overflow text will show up in the new text box.

Now as you add text, words flow from one text box to another. If you run out of room in the second box you can link to another text box, and the text will flow through all three boxes.

Add Building Blocks to your publication

Building blocks are reusable pieces of content such as headings, calendars, borders, and advertisements. Publisher has built-in building blocks, or you can create your own.

1.  In the Page Navigation pane, select a page in your publication.

2.  On Insert > Building Blocks, pick a building block gallery.


3.  Scroll to find a building block, or click More <gallery name> to open the Building Block Library.

4.  Click a building block.

Print your publication

1.  Click File > Print.


2.  Under Print, enter the number of copies to print in Copies of print job box.

3.  Make sure the correct printer is selected.

Note    The properties for your default printer are automatically entered for you.

4.  Under Settings, do the following:

5.  Make sure the correct range of pages or sections is selected.

6.  Select the layout format for printing.

7.  Set the paper size.

8.  Set whether to print on one side of the paper or on both sides.

9.  If your printer is capable of color printing, choose whether you want to print color or grayscale.

10.  Click the Print button when you are ready to print.



Microsoft Publisher Tutorials

Microsoft 2007 PC Download

Microsoft Publisher 2007 Basics Download

Microsoft Publisher 2010 PC Download




EASY WEB PAGES Microsoft Publisher 2000


This introduction to web page design is intended for anyone with a basic understanding of any word processing program... MS Word,  Corel WordPerfect, even Notepad !!!



When you double click on the MS Publisher icon,  this is the first thing you will see:


From the Wizards list on the left of the screen above,  click on Web Sites to display the templates:

Click on a Web Page template (We are using ARCS for this demo) and click the Start Wizard button:

This will display the web page template you chose, along with the Wizard:

This is too small a display to work with, so go to the top of the screen, and click the “down arrow” next to 27%,  and change it to 75%... This will allow you to see the changes you are going to make !!

Now,  go to the Wizard on the left, and click on Color Scheme – Here, you can change the colors of your page as a group which blend together well,  just by clicking on one of the sets in the Wizard...

Now,  to save a little time, (and lots of paper)  I will just list a few of the next Wizard steps:


Next,  click on BROWSE to get to the sound selections....double click any file to choose...

The Background sound file name is now filled into the proper field... Be sure to click on the radio button for  “LOOP   1”   or you will drive your visitors crazy !!!   Click OK.....

Next,  bypass all of the remaining Wizard choices, and click the HIDE WIZARD button on the lower left side of your screen... This will bring you here:

Now we are ready to create your web page !  First click the “DOWN ARROW” at the top of the screen again,  and change  75%  to  PAGE WIDTH... This is what you should end up with...

Please note the faint dotted lines around the text and pictures on the web page template... These are EDITABLE REGIONS,  which can be changed simply by highlighting the same way you would do in Microsoft Word,   and typing in your own text.  Here is an example of the new Home Page Title:

For a few more examples,  you could change Dell Computer Corporation to your school name, and the Business Tag line region to your school motto... I have also changed the font for the page name, and added Bold and Italics to highlight it :

Now, let’s move on to the pictures... To change any picture or clipart appearing on the page,  just double click it, and this is the screen you will get:

In the white field at the top,  change “Type one or more words”  to “school” and click enter:

Click on the school house, and then click on the top button of the pop-up window that appears... This will insert the picture into the area you selected on your web page:

Now you can see that you have inserted a picture into your web page.  You can re-size it larger or smaller simply by dragging any of the highlighted boxes around the perimeter of the new picture.   You may also move the picture around the page,  but be sure that the little “Moving Truck”  shows when you do it !!

These are the basics of a 15-Minute Web Page using MS Publisher... Just continue to edit the page by replacing the sample text with information about your class or club... To see how your page will look once it is placed on the World Wide Web,  go to the top of your screen and click on FILE, and Web Page Preview:

This is how the page we are creating will look on the WWW:

Let’s  close the web browser by clicking on the upper right X box,  and save our work so far.   To do that we go to the upper left of the screen again,  and click FILE and SAVE... When the box appears below, change the name of the file to your last name... (I’ve already done it in the picture below)  and click SAVE...

Now that we have saved our page in MS Publisher (.pub),  we need to save it as a Web Page, so it can be put on the Internet and seen by millions !!! ... Go back and click on FILE and then click on SAVE AS WEB PAGE..

Leave the Folder Name just as it is, and just click OK...  (See Picture Below) This will save everything you need to be seen on the WWW in a folder named Publish,  which will be in My Documents on your Desktop.   I would suggest re-naming the folder “Publish” (once this is done) to your last name.  More on that later....



Go to your Desktop,  and Double-Click on My Documents to open the folder... That’s where you will find the folder named “Publish”... Now is the time to change the name of this folder to “smith”  (Your last name)... Next,  Double-Click on the folder named “smith”  and you will see all of the files needed to see your web page properly on the Internet.   Copy the folder “smith”  onto a floppy disk and give it to your school Webmaster.   He/She will upload it to your site... You may also upload this to your own web space, if you have some  (For example,  all AOL accounts have their own web space).  


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